THE OPPORTUNITY
A small office in Bloomfield Hills is adding an Administrative Assistant/Executive Assistant to their positive, dynamic team. The group provides family office services to a local prominent family. This is a growth opportunity for a seasoned candidate, in a really nice environment.
Responsibilities:
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Provide executive level reception duties - be the "face" of the company.
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Office supply ordering/restocking.
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Help with logistics for lunches and meetings, including food orders, set-up and clean-up.
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Assist with making and confirming reservations.
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Help with logistics for fleet of vehicles, service appointments, registrations, certificates of insurance, etc.
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Credit card management including monthly reconciliations, posting transactions, and preparation of chargebacks.
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Issue checks from various checking accounts.
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Monthly bank account reconciliations.
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Prepare, make and record bank deposits.
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Assist with Filing/Record keeping
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Conduct Research as requested
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Updating LinkedIn and company website as needed
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Prepare handwritten Thank You Notes/Cards
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Provide back-up to CEO’s Executive Assistant as requested
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Track items for annual income/corporate tax filings
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Provide back-up for taking minutes at Board Meetings, then transcribe and circulate
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Assist with planning for hosting visiting partners and guests including arrangements for accommodations, meals, refreshments, meetings, agendas, events, etc.
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Assist with planning for hosting visiting partners and guests including arrangements for accommodations, meals, refreshments, meetings, agendas, events, etc.
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Manage ordering, assembling, and shipping of corporate gifts
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Run errands as requested
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Order, wrap and ship gifts on behalf of CEO/Family as requested
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Update and maintain investor contact information for various entities.
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Screen and handle all incoming phone calls to main office line
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Performs other related duties as assigned.
Qualifications:
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Experience working with executives (3 yrs min).
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Strong communication skills, attention to detail, discretion, and professionalism.
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Organized, hard-working self-starter.
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Proficient in MS Excel, Word, Outlook and Adobe.